Receptionist/Office Assistant

The Receptionist / Office Assistant reports to the Executive Assistant with a portion of time allocated to serving as a member of the administrative support team. 

Responsibilities:

Receptionist (approximately 65%)

  • Serve as front desk receptionist. Answer incoming calls, greet visitors, provide-customer service and relay accurate messages.
  • Assist Executive Assistant by serving as a member of the administrative support team.
  • Maintain Foundation memberships and subscriptions.
  • Assist with Foundation special events throughout the year.
  • Participate in weekly admin meetings and bi-weekly staff meetings.
  • Assist with setting up and breaking down conference rooms for meetings.
  • Coordinate file storage and inventory management.
  • Research office equipment, contracts and products.

Finance (approximately 25%)

  • Mail Invoices and grant checks
  • Assistance for finance department, including journal entry filing 
  • Assistance preparation of expense report when needed 
  • Manage and track incoming Advanced Clearing House (ACH) information for the ColoradoGives program; verifying information, acknowledgement of received forms, researching and correcting returned/rejected ACH transactions and annual verification of current ACH records.
  • Proof the accuracy of the Financial Edge Report for ColoradoGives against the Distribution Report to make sure donations are entered correctly.
  • Invoice ColoradoGives nonprofits for refund transactions and update spreadsheet accordingly.
  • Prepare invoices for regional champions each quarter and update spreadsheet accordingly.

Building Administration Issues (approximately 5%)

  • Provide building administration backup support to Meeting Space Administrator.
  • End of day security walkthrough.
  • Take an active role in building security: review cameras, issue access codes.

Information Technology Administration (approximately 5%)

  • Provide backup support as liaison with IT vendor.
  • Provide backup support in the processing of IT ticket requests.
  • Assist with special projects as needed and perform other duties as assigned.

Experience/Qualifications:

  • Prior administrative experience preferred.
  • Experienced with Microsoft Office, including proficiency in Word, Excel and Outlook.
  • Ability to learn new databases as required, such as Raiser’s Edge and Financial Edge.
  • Ability to operate standard office equipment: ten-key, postage machine, laptop, multi-purpose printer/copier/fax/scanner, projector, etc.
  • Professional office environment.

Benefits:

We value our employees. Our commitment to your success is enhanced by our competitive compensation and extensive benefits package including medical, dental, vision and pension plan. We work to maintain a positive environment for our employees where people can learn and grow with the Foundation. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture. 

 

To apply:

Please use the Job Applicant Portal at Insperity: https://j.brt.mv/ATS/jb.do?reqGK=27212136&portalGK=9134